Online board meetings are a convenient way to accommodate the hectic schedules of board members of non-profit organizations. They enable attendees to reduce stress from traffic, to manage deadlines for meetings and reduce travel expenses. Online board meetings can be just as effective as face-to-face ones with a few simple guidelines.
It is essential to utilize tools which make the meeting more interactive and exciting. Video chats with attendees can boost engagement since it allows participants to be able to read body language and comprehend non-verbal communication. Instant messengers can also be utilized to keep the conversation moving. Also, requiring all attendees to announce their presence during the meeting will ensure that they are recognized and heard during the meeting.
The agenda should be planned carefully to make it clear what issues are to be discussed and how they will be addressed. According to the Nonprofit Learning Labs it is recommended that agendas have 20% fewer items to allow more time for discussion and interaction.
Another benefit of a virtual format is that it provides opportunities for new members that would otherwise be disqualified because of time or financial constraints. This enables the board to be able to incorporate new perspectives and ideas which will result in more informed decisions. Additionally, the removal of physical barriers to participation allows the meeting to reach a wider audience. Board dashboards can also be used to prepare attendees for the meeting and provide additional information for discussion.