Board Management Software is a digital software that doesn’t require paper to support directors’ boards and their administrative assistants in the tasks involved in preparing meetings. This includes scheduling meetings and events, recording versions of documents and logging and coordinating meetings. These tools include a specialized board portal, as well as efficient communication, can help improve governance and reduce the time needed to prepare meetings.
The best Board Management Software will make it easier to upload meeting minutes and distribute reports, create board books and schedule meetings, as well as share documents on any device. Board members can also to create their own meeting agendas, provide feedback on proposals or documents, and even vote within the application, thereby making them more engaged and prepared for each meeting. A platform that is integrated with your existing email provider will also remove the need to keep information about meetings in a different folder or drive.
A good Board Management Software will offer a trial period for free to help your board and you test the software. This lets your board get acquainted with the software and how it functions with their current workflow. It is important to select a board management software that has a solid reputation for security and customer service. These essential components are often lacking in free programs which can result in security issues in your system.
Nonprofits deal with sensitive information and should be especially vigilant in safeguarding their data from unauthorized access or breach. The best Board Management Software will prioritize security and have robust encryption protocols as well as audit trails.